Executive, Administrative

Malaysia, Petaling Jaya
Posted 8 months ago

Job Description:

1) Finance and accounting tasks:

a) Month end account closing

b) Month end bank reconciliation

c) Month end financial statement preparation for Group Finance

2) General Administrative tasks:

a. Cheque request processing and issuance

b. Coordinating with HQ for documentation and signatory process.

c. Oversea trip coordination and planning.

d. Departmental claim administrative work.

e. Meeting scheduling.

f. Upkeep and maintain office filing and paperwork.

3) Departmental reporting tasks:

a. Coordinate and assist department on any routine reporting.

b. Assist department manager on preparation of ad-hoc/project reporting.

c. Assist department manager on validating submitted reporting.

4) Departmental risk management support tasks:

a. Coordinating with respective department for risk management update.

b. Coordinating with HQ for departmental reporting update.

c. Coordinating with external vendor for due diligence update.

d. Coordinate and participant in all risk management meeting.

5) IT support administrative tasks :

a. Assist department/project lead to rollout any new system.

b. Assist department/project on system change request and testing.

c. Assist department to maintain the system upkeep.

d. Coordinate with IT for any reported system issue.

e. Coordinate with IT for any required departmental reporting.

Essential Knowledge / Experience:

  • Bachelor’s Degree in Business or equivalent.
  • At least 3-5 years or more of finance or administrative experience.
  • Able to communicate and write proficiently in English, Mandarin and Bahasa.
  • Accounting background will be preferred. Familiarity Navision with P&L, Balance sheet, Cash Flow.
  • Proficiency with Microsoft Office programs, Word, Excel, and PowerPoint. (Preferably who can do
  • excel functions such as Pivot and min. execl formulae).
  • Willing to learn and take on new challenges and a keen sense for business accounting management.
  • Open-minded and able to work in a multicultural environment.

Job Features

PDPAThe Personal Data Protection Act 2010 (hereinafter referred to as “the Act”), which regulates the processing of personal data in commercial transactions, applies to Tan Chong Motor Holdings Berhad (“TCMH”), Warisan TC Holdings Berhad (“WTCH”) and APM Automotive Holdings Berhad (“APM”) and their respective subsidiaries (collectively referred to as “the Group” or “our”, “us” or “we”). For the purposes of this Notice, the terms “personal data” and “processing” shall have the same meaning as prescribed in the Act. 1. The Group respects the privacy of your personal data and is committed in ensuring the confidentiality, protection, security and accuracy of your personal data made available to us. This written notice serves to inform you the purposes prescribed in paragraph 3 of this Notice that your personal data are being processed, by or on behalf of the Group in connection with your application for employment and, if applicable, your terms of employment with the Group. 2. The personal data processed by us may include name, national registration identity card number, contact number, address and photograph(s) including your sensitive personal data such as your religion, health condition and criminal record (if any), provided by you in the documents as prescribed in paragraph 4 of this Notice. 3. We are processing your personal data, including any additional information you may subsequently provide, for the following purposes (“Purposes”): (a) processing your application for employment with us; (b) assessing your application and your suitability as our employee; (c) performing your contract of service with us; (d) personnel administration; (e) training, personal development and management purposes; (f) providing you benefits as our employee including insurance cover; (g) conducting our internal activities, market surveys, trend analysis research, salary surveys and auditing; (h) conducting analytics and providing the same to governmental bodies and other agencies; (i) facilitating or enabling any checks that we conduct or by any third party or by credit reporting agency on you from time to time; (j) corporate exercise undertaken by us; (k) performing such other contracts as you may have entered with us; or such other purposes as may be related to the foregoing. 4. The personal data processed by us include all information contained in our Employment Application forms as well as other information we may obtain about you, including but not limited to from oral or written communications, documentation relating to training and development and all other employment related forms. 5. You may access and request for updating and correction of your personal data and to contact us with any enquiries or complaints in respect of your personal data as follows: Designation of the Contact Person : Group Human Resources or your HR representatives Telephone No. : 03-2788 3177 E-mail address : ask.hr@tanchonggroup.com In accordance with the PDPA, we may refuse to comply with your request for access or correction to your personal data and if we refuse to comply with such request, we will inform you of our refusal and reason for our refusal. 6. Your personal data may be disclosed to companies within the Group (including the Group and any subsidiaries, associated, related and affiliated companies of members of the Group), business partners, all governmental and/or quasi-governmental departments and/or agencies, regulatory and/or statutory bodies, such as but not limited to the Inland Revenue Board, the Employees’ Provident Fund Board, the Social Security Organisation and Bank Negara Malaysia, any healthcare professionals or hospitals, our auditors, our banks, business partners and/or service providers and any other third party that you have requested or authorized us to disclose your personal data for the above purposes or any other purposes directly related to any of the Purposes. 7. It is obligatory that you supply us with all the information described in the Employment Application Form and any other employment related forms. If you fail to supply the said information, we will be unable to consider your application. 8. Your personal data may be transferred to a place outside Malaysia. 9. You are responsible for ensuring that the personal data you provide us is accurate, complete and not misleading and that such personal data is kept up to date. 10. We may request your assistance to procure the consent of third parties whose personal data is provided by you to us and you agree to use your best endeavours to do so. 11. In the case of an application for employment with us, if your application is unsuccessful, we will keep your information for a reasonable period in accordance with legal requirements and for our own administration purposes. We or our business partners may also contact you if other job opportunities arise in the future. 12. In the event of any inconsistency between the English version and the Bahasa Malaysia version of this notice, the English version shall prevail over the Bahasa Malaysia version.

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